Introduction
Material donated to the Society's collection as well as articles, histories and photographs created for newsletters, booklets and the website are intended for general publication to fulfil the aims of the Society.
A feature of publication whether in printed form or on the web is that libraries and other bodies index our material, take copies, create archives and extend publication, potentially in perpetuity. In this respect they improve the accessibility of our material and make it available for future generations.
For example, search engines such as Google index our website on a daily basis. Other sites such as Archive.org and PANDORA take periodic snapshots of our website creating published archives of it as it changes over time.
Privacy
Authors and editors should be familiar with the Privacy Policy of the Society and ensure compliance. In particular, personal contact information for any living person should not be published including residential addresses, email addresses and phone numbers. Also current floor plans of private residences should not be published.
Permission
Permission needs to be obtained from any and all rights holders to publish material which is subject to copyright or other publication rights. Permission should be in writing and should be provided to the Secretary of the Society for filing.
Acknowledgements
Whether or not permission is required, all rights holders, contributors and sources of material and information should be acknowledged.
Respect
In the words of Voltaire, "To the living we owe respect, but to the dead we owe only the truth." Whilst we might quibble with the word "only" we should subject our work to this test before we release it for publication. The reputation of our Society depends significantly upon the integrity of our work and our respectfulness towards all members of our wider community.
Contributors' consent
This document is drawn to the attention of all contributors to EMHS publications and it is assumed that by contributing they understand the nature and intent of our publications and give their permission for publication and inclusion on the website.